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Introduction

ICBL 2017 paper submission and review processes are entirely electronic and will be conducted online using EDAS as described below:

Abstracts Submission: Authors who wish to participate in the conference need to register with the EDAS online submission system and then use it to submit their paper abstracts. Technical paper submission for abstracts (up to 2 pages) must be completed on or before the "Abstract Submission" deadline listed below. Accepted abstracts are then invited to submit their full papers.

Review Process: Submitted abstracts will be reviewed, using the online review system, by experts selected by the conference scientific committee for their demonstrated knowledge of relevant topics. The results of the review process will be posted on this website, and authors will also be notified by email. Review results will be ready by the "Abstract Acceptance/Rejection Notification" date shown below.

Final Papers: Authors of accepted abstracts will be invited to prepare a final version of their paper and will submit it using the EDAS online submission system. The version of the final technical paper will be an extended version of the abstract but will take into account the reviewers' comments. The final paper must be completed and submitted on or before the "Full Paper Submission" deadline listed below.

Registration: The final version of an accepted paper will appear in the conference proceedings provided that at least one of the authors registers Registration. This must be carried out on or before the "Final Registration" deadline shown below.

Format: To make the review process easy for reviewers, and to assure that paper abstracts and final papers are readable through the online review system, authors are asked to submit abstracts that are formatted according to the instructions given below. Abstract formatting is identical to final paper formatting. Papers not conforming to the required format will be rejected and will not appear in the proceedings.

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Important Dates

 

Event Date
Abstract Submission 01/11/1438 H - 24/7/2017
Abstract Acceptance /Rejection Notification 23/11/1438 H - 15/8/2017
Full Paper Submission 24/12/1438 H - 15/9/2017
Final Registration 24/1/1439 H - 15/10/2017
Conference Dates 3-5/3/1439 H - 21-23/11/2017

 


 

Contact US  Contact US

Please make sure that you put the conference name (ICBL 2017) and the paper number, assigned by the online submission system (EDAS), on all correspondences. Additional inquiries regarding submission of papers should be directed to ICBL Secretary, Saudi Electronic University, BLC2017@seu.edu.sa


Instructions

Authors are required to complete the procedures in the following list before the specified deadlines. Detailed guidelines for each of these procedures are provided below:

Step 1: Complete a properly formatted abstract
Step 2: Submit the abstract electronically.
Step 3: Check the ICBL 2017 website for the status of your paper.
Step 4: Revise accepted abstracts for final paper submission
Step 5: Submit final paper electronically.
Step 6: Submit copyright form electronically
Register for the conference
Step 8: Prepare and submit an oral presentation

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Step 1: Complete a properly formatted abstract

Abstracts should be formatted in standard A4 size paper using the following template Abstract/Paper Template Use the following guidelines when preparing your proposal:

LENGTH: Abstracts are allowed a total of 2 pages. Full papers are allowed a total of 6 pages: This is the maximum number of pages that will be accepted, including all figures, tables, and references. Although not encouraged, authors can have papers longer than 6 pages, but not exceeding 8 pages. Papers that exceeds the 8-pages limit will be rejected without review.
LANGUAGE: Papers can be either in English or Arabic
PAGE SIZE AND MARGINS:
Papers should be formatted in a standard A4 size (210 x 297 mm) paper.
All printed material including text, illustrations, and charts, must be kept within the print area.
Top, bottom, left, and right margins and the space between the two columns must be as set in the templates and not changed.
TYPEFACE: To achieve the best viewing experience for the review process and the conference proceedings Times-Roman font must be used. If a font face is used that is not recognized by the submission system, your paper may not be reproduced correctly. Use font sizes as used in the template.
TITLE: The title should be centered and in 24-points size. Try to avoid uncommon acronyms in the title.
AUTHOR LIST: The authors' name(s) should appear below the title with capital and small letters. The authors' affiliation(s) should appear below the names with capital and small letters. The order of the authors on the document should exactly match in number and order the authors typed into the online submission form (EDAS).
ABSTRACT: Each paper should contain an abstract of 75 to 150 words that appears at the beginning of the paper. Use the same text that is submitted electronically during the on-line submission process.
INDEX TERMS (KEYWORDS): Enter 4 to 6 keywords separated by semicolons.
BODY:
Major headings appear centered in the column. Subheadings appear in italic capital and small letters. They start at the left margin of the column.
All text must be fully justified with single-line spacing. All paragraphs within a section should be indented.
ILLUSTRATIONS AND COLOR:
Illustrations must appear within the designated margins. They may span the two columns. If possible, position illustrations at the top or bottom of columns, rather than in the middle.
Caption and number every illustration. Figures and tables should be numbered consecutively and separately from each other. The illustration number should be an Arabic number for figures and a Roman number for tables followed by a period, e.g. Figure 1, Figure 2. or TABLE I, TABLE II.. The caption itself should not be in bold and should be centered below the figure or above the table.
Color illustrations will appear in the electronic version of the proceedings, but the printed version will be produced in black and white. Therefore, make sure that your illustrations are acceptable when printed in black and white.
EQUATIONS: Number equations consecutively with Arabic numbers in parentheses placed at the right hand margin of each column.
REFERENCES: List all references at the end of the paper. The references should be numbered in order of appearance in the document.
FOOTNOTES: Use footnotes sparingly (or not at all) and place them at the bottom of the column on the page on which they are referenced. Use 8-point type, single-spaced. To help your readers, avoid using footnotes altogether and include necessary peripheral observations in the text (within parentheses, if you prefer, as in this sentence).
PAGINATION: Do not page numbering in your abstract/paper. We will add appropriate page numbers to accepted papers when the conference proceedings are assembled
File Format: Abstracts/Papers must be submitted in Adobe's Portable Document Format (PDF). The submitted file:
must not be in compressed format
must not have Adobe Document Protection or Document Security enabled,
must have 'A4' (210 x 297mm) sized pages,
must be in first-page-first order, and
must have ALL FONTS embedded and subset.
It particular, it is extremely important that ALL FONTS ARE EMBEDDED in the PDF file. There is no guarantee that the viewers of the paper (reviewers and those who view the proceedings electronically after publication) have the same fonts used in the document. If fonts are not embedded in the submission, you will be contacted and asked to submit a file that has all fonts embedded. Please refer to your PDF file generation utility's user guide to find out how to embed all fonts.
Filename: The filename of the document file is not important since the submission system will rename the file but please make sure that you use .pdf extension for the file. After you submit the paper, please make a note of your paper number and use it in all your correspondence.
File Size Limit: Authors will be permitted to submit a document file up to 4 MB (megabyte) in size. To request an exception, please contact the conference contact persons listed above.

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Step 2: Submit the abstract electronically


Gathering the required information: When you have your document file ready, gather the following information before entering the submission system: Document file, All authors names, affiliations, address, and e-mail address of each author, paper title, text file containing paper abstract in ASCII text format (for copying and pasting into web page form).
Obtaining an EDAS account: : Please obtain a username and password from the on-line submission system EDAS. This can be done in one of two ways:
If you have used the EDAS system previously, for this or any other conference, then you already have an account on the system. Thus, there is no need to create a new account. Simply use your existing account. Your username will be your email. If you cannot remember your password then ask EDAS to email it to you by following the link reset your password.
If you are a new user of the EDAS system then create a new account by following the link Create a new account.
Please make a note of your username and password as you will need them to make more submissions, edit existing submissions, update personal information, and submit final version of papers.
Submitting the abstract: Go to the paper submission page ICBL 2017 Paper Submission Page
Edas Submission
https://edas.info/N23873
When you register your abstract in a specific track, you will be asked to enter the paper title, keywords, abstract text, and select topic(s) category. You will receive an email confirmation asking you to complete the paper upload process by entering the authors' contact information. You will also be asked to upload the file containing your abstract. Depending on the size of your file and your internet connection speed, the file upload may take a few minutes. If all necessary information has been entered, the system will display a short message giving you the ID number of your paper. You will also receive an e-mail notification with the details of your submission. If you do not see the confirmation page after uploading your file, you may not have successfully completed your file upload. If you encounter trouble, please contact the conference contact persons listed above.

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Step 3: Check the ICBL 2017 website for the status of your paper


Review Process: Your submitted paper abstract will be checked for errors and you will be notified if you need to resubmit your abstract. If your submission passes initial check, it will be entered into the review process. Depending on the subject of your abstract, the scientific committee will assign your technical paper to a committee of reviewers for their demonstrated knowledge in the subject of your abstract. The reviewers will review your abstract and will rate it according to quality, relevance, originality, and clarity of presentation. The conference scientific committee will use these reviews to determine which abstracts will be accepted for presentation during the conference.
Review Results: The scientific committee's decision will be posted on the website by the "Abstract Acceptance/Rejection Notification" deadline shown above. Authors can login using their online username and password and check the status of their paper and the reviewer comments. The review result, along with reviewer comments, will also be communicated to the submitting authors by email.

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Step 4: Revise accepted papers for final submission


Revising Accepted Papers: If your paper is accepted by the review process for presentation and publication at ICBL 2017, you should prepare your final paper for submission. This will be an extended version of the abstract but it also must take into account reviewers' comments. The ICBL 2017 scientific committee reserves the right to reject a final paper if the reviewers' comments are not adequately addressed.
Final Paper Formatting: When preparing your final document, use the same formatting specifications described above. Final papers not conforming to the required format will not appear in the proceedings. The template for the final paper can be found at
Abstract/Paper Template

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Step 5: Submit final paper electronically

Final Paper Submission: You are required to submit PDF file of your final paper by the "Full Paper Submission" deadline shown above. NO EXTENSIONS WILL BE GRANTED BEYOND THE DEADLINE. Kindly note that one of the authors must register (see Step 7) to enable submission of the final paper. Failure to meet the deadline will result in an automatic withdrawal of your paper for presentation and publication. Please follow the steps below to submit your final paper electronically:
1. Go to the on-line submission system EDAS and log-in using your EDAS account (this should be the same account you have used to submit the initial paper abstract). Your username will be your email. If you cannot remember your password then ask EDAS to email it to you by following the link reset your password.
2. Click on the "My My Papers" menu item at the top of the page. This will produce a list of all your papers on the EDAS system.
3. Click on the title of the paper that you want to submit. This will take you to the individual paper page that contains all details of the paper.
4. Make sure that all author information are stored correctly on EDAS and matches the information on the PDF file. Author information (e.g. names, affiliations, etc.) that will appear in conference publications and materials (e.g. Proceedings, program, badges, etc.) will be taken from the EDAS system and not from the submitted PDF file. In particular:
a. Make sure that ALL paper authors are included on the author list on EDAS. If you need to add/delete an author then click on the "Add Author" or “+” icon within the "Authors" field.
b. Make sure that the order of authors on EDAS is correct. If you need to change the order of authors then click on the "Move Author Up" and "Move Author Down" icons within the "Authors" field.
c. Make sure that all authors updated their profile (affiliation, email, country, etc.) on the EDAS system. To achieve this, the author needs to log-in to his/her EDAS account and click on the "My My Profile" menu at the top of the page.


5. Make sure that all paper information are stored correctly on EDAS and matches the information on the PDF file. Paper information (title, abstract, keywords) that will appear in conference publications (e.g. book of abstracts, proceedings, CD-ROM, etc.) will be taken from the EDAS system and not from the submitted PDF file. If you need to modify paper information then click on the "Edit" icon next to the "Title" / "Abstract" / "Keywords" field.
6. Click on the "Upload Manuscript" icon within the "Final Manuscript" field. This will take you to a new page. Click on the "Browse" button and browse to your final PDF file. Click on the "Upload Manuscript" button to upload the selected file to the system. Depending on the size of your file and your internet connection speed, the file upload may take a few minutes. If the file is uploaded successfully then a confirmation message will be displayed. You will also receive an e-mail confirmation with the details of your submission. If you do not see the confirmation page after uploading your file, you may not have successfully completed your file upload. If you encounter trouble, please contact the conference contact person listed above.
Final Paper Inspection: Similar to the abstract submission, your final document will be checked to ensure that it meets all formatting and compatibility requirements to be included in a visually pleasing proceedings. If we encounter errors in the appearance or compatibility of your document file, you will be contacted by email.

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Step 6: Submit copyright form electronically

Copyright Form: Every ICBL 2017 paper accepted for presentation and publication MUST have attached to it a Copyright transfer form. You are required to submit the Copyright transfer form by the "Final Registration" deadline shown above. NO EXTENSIONS WILL BE GRANTED BEYOND THE DEADLINE. Failure to submit the Copyright transfer form by the deadline will result in an automatic withdrawal of your paper for presentation and publication. Please follow the steps below to submit your Copyright transfer form electronically:
1. Go to the on-line submission system EDAS and log-in using your EDAS account (this should be the same account you have used to submit the initial abstract and final papers). Your username will be your email. If you cannot remember your password then ask EDAS to email it to you by following the link reset your password.
2. Click on the "My My Papers" menu item at the top of the page. This will produce a list of all your papers on the EDAS system.
3. Click on the title of the paper that you want to submit the copyright form for. This will take you to the individual paper page that contains all details of the paper.
4. Click on the "Record Copyright Form" icon within the "Copyright form" field. This will take you to a new page. Click on the "Copyright submission" button. This will take you to an Electronic Copyright Form page generated specifically for your paper. Follow the instructions there to submit an electronically signed copyright transfer form. Note that once you perform this step successfully you will not need to fax or mail a paper copyright form.

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Step 7: Register for the conference


Author Registration: The final version of your accepted paper will appear in the conference proceedings provided that at least one of the authors registers. This must be carried out on or before the "Final Registration" deadline shown above. Registration Instructions are available under the Registration Section

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Step 8: Prepare a presentation

Prepare a 15-minute presentation. The presentation computer has PowerPoint and PDF Reader. To upload your presentation to EDAS: Please follow the steps below to submit your IEEE Presentation electronically:
1. Go to the on-line submission system EDAS and log-in using your EDAS account (this should be the same account you have used to submit the initial abstract and final papers). Your username will be your email. If you cannot remember your password then ask EDAS to email it to you by following the link reset your password.
2. Click on the "My My Papers" menu item at the top of the page. This will produce a list of all your papers on the EDAS system.
3. Click on the title of the paper that you want to submit the presentation for. This will take you to the individual paper page that contains all details of the paper.
4. Click on the "Upload Presentation" icon within the "Presentation" field. This will take you to a new page.
5. Browse for your presentation file and click Upload presentation button.

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